Job details
This role is for one of Weekday’s clientsSalary range: Rs 100000 - Rs 900000 (ie INR 1 - 9 LPA) Min Experience: 2+ years Location: Mumbai, NCR, delhi, NOIDA JobType: full-time Key Accountabilities / Key Result Areas- A) Event Planning & Project Management Responsibility: Lead end-to-end planning and execution of corporate events and experiential projects. Key Deliverables: • Manage the complete event lifecycle from project briefing to post-event closure. • Develop detailed project plans, execution timelines, and event schedules. • Create event operation checklists and implementation/run-of-show plans. • Ensure all project deliverables are completed within agreed timelines and quality standards. • Conduct project review meetings and track progress against milestones. • Manage multiple projects simultaneously across geographies. • Ensure seamless coordination among all internal and external stakeholders. B) Event Operations & On-Ground Execution Responsibility: Ensure flawless execution of all events and activations. Key Deliverables: • Lead on-ground event execution and event control. • Oversee venue setup, branding, registration, hospitality, logistics, and technical arrangements. • Ensure compliance with the approved event flow and execution plan. • Manage contingency planning and real-time issue resolution during events. • Coordinate manpower deployment and on-ground supervision. • Ensure superior guest experience and operational excellence at every touchpoint. • Monitor quality standards throughout the execution lifecycle. C) Vendor & Production Management Responsibility: Manage vendor relationships and production requirements. Key Deliverables: • Source, evaluate, and negotiate with vendors and production partners. • Manage fabrication, AV, printing, manpower agencies, and logistics vendors. • Obtain competitive quotations and optimize costs without compromising quality. • Monitor vendor performance and ensure adherence to quality standards. • Ensure timely delivery of all production requirements. • Manage vendor contracts, commercial negotiations, and SLAs. D) Budgeting & Commercial Management Responsibility: Manage project budgets and profitability. Key Deliverables: • Prepare project cost estimates and detailed budgets. • Monitor project expenses against approved budgets. • Ensure profitability and margin targets are achieved on every project. • Negotiate cost-effective solutions with vendors and partners. • Track project margins and overall financial performance. • Coordinate billing, vendor payments, and project reconciliations. • Support the finance team with collections and project closures. E) Client Coordination & Stakeholder Management Responsibility: Ensure effective communication and relationship management with clients. Key Deliverables: • Participate in client meetings and project discussions. • Understand client requirements and translate them into actionable execution plans. • Provide regular project status updates to clients and leadership. • Manage client expectations and change requests professionally. • Resolve operational challenges and escalations promptly. • Ensure consistently high client satisfaction throughout the project lifecycle. F) Team Leadership & Resource Management Responsibility: Lead and develop the event operations team. Key Deliverables: • Allocate project responsibilities and resources effectively. • Guide, coach, and mentor team members. • Conduct project reviews and performance discussions. • Build a culture of accountability, ownership, and excellence. • Support capability-building and team development initiatives. • Ensure effective collaboration across departments. G) Risk Management & Quality Assurance Responsibility: Ensure risk mitigation and service excellence. Key Deliverables: • Identify potential project risks and develop mitigation plans. • Develop contingency plans for critical and high-visibility projects. • Conduct quality checks before and during events. • Ensure compliance with company SOPs and event standards. • Conduct post-event evaluations and lessons-learned reviews. • Drive continuous improvement initiatives across processes. Must-have skills Corporate Events, Event Operations, Event Management